Date: June 17, 2016

Location: City of Lake Forest Park

Present: Cory Gooch (Frye Art Museum), Jennifer Martin (City of Lake Forest Park); Laura Phillips (Burke Museum); Gary Menges; Stephanie Lamson (UW Libraries); Josh Zimmerman (Archives Archdiocese of Seattle); Seth Dalby (Archives Archdiocese of Seattle); Carol Shenk (King County Archives); Jodee Fenton (Seattle Public Library); Loretta Greene (Providence Archives); Bob Fisher and Erika Robertson (Wing Luke Museum); Anne Frantella (Seattle Municipal Archives).

Agenda        Acceptance of Minutes

Disaster Supply Storage Container Update

Treasurer’s Report

Membership: Letter of Invitation & Potential New Members

Upcoming Meetings

New business             

 

Acknowledgement of Meeting Host

Chair, Cory Gooch thanked Jennifer Martin on SHERN’s behalf for hosting today’s meeting at the City of Lake Forest Park.

Minutes from April 29, 2016

            Laura Phillips moved the minutes be accepted. Jennifer Martin seconded. Motion carried.

Storage Container Update

A summary of the disaster response supplies storage container project was recounted for new members.  Discussion continued regarding location possibilities.  No response has been received from Brian Judd regarding Magnuson Park or Olympic Sculpture Park.  (Julie Creahan of Seattle Art Museum confirmed later on 6/17 via e-mail that the OSP cannot host a container.)

Cory proposed a plan to purchase two small containers (Jobox-style) instead of a 20-foot shipping container.  Advantages of smaller containers are:  Easier to find a site to locate the boxes; more than one can be purchased with our current available funds; boxes can be placed at different locations to serve different areas of the region; easier to move to another location or a disaster site.  Cory further described the advantages of placing one or two of the containers at the Frye Art Museum property, where sites have already been identified and approved by FAM:  She could put some of the Frye’s disaster supplies into the box making them available to others (which would be replaced when used), thereby freeing up some of her interior storage space, and saving money for SHERN because she has already bought the supplies; the boxes would be visible to staff and security cameras, located on bedrock instead of in a liquefaction zone, and more centrally located to members.  Some disadvantages would be materials that may not fit (such as folding tables) which means prioritizing what will be purchased, and level of ease of access to materials packed in the container (rather than walking into a container).  The storage box size would necessitate re-evaluation of what supplies would fit in it.  The working supply list is based on earlier surveys and the grant proposal and should be revised with input from new members.  There is a variety of height options, 60” and 72” the longest, and approximately 30” wide. Laura raised the question of placing larger items in institutions, instead of the Jobox, but they would not be available over weekends. Large items would be things such as a generator, sump pump, dehumidifier, hand truck, folding tables, and wet/dry vacuum.

It was proposed that with smaller boxes and evaluation of contents, we could create a ‘paper’ box and ‘object’ box.  Using smaller containers, the project can be done in phases and upgraded as needed.  A question was raised whether the container would be bolted or otherwise secured.

MOHAI is still a possibility for a shipping container, but depends on a security fence, painting the container, and issues discussed at previous meetings. The update from Allison re: Museum of Flight is that it is currently not possible to site a shipping container because of their new pavilion project, but she can ask again in August.  A Jobox may be possible at the archdiocese of Seattle and Seattle municipal archives because of its smaller footprint.

Our 501c3 status and use of Allied Arts for grant funds and donation acknowledgements was reviewed.

Loretta offered to look on Craigslist for used storage boxes.  Carol raised the question of a shed instead of a Jobox which would be larger than a Jobox but smaller than a shipping container.  She will look into options.

There was discussion about a generator:  purpose, size, power and the appropriate use of funds to meet these needs.

In July, Laura and Stephanie will work on revising the supply list, narrow down initial needs, and research and plan for two storage boxes.  Data will be presented at the August 26 meeting.

Treasurer’s Report

The current balance in SHERN’S checking account is $1425.

Membership

There are three inactive members: NARA (since June 2014), King County Law Library (since Sept 2014) and UW Law (Gallagher) Library (first to sign the mutual aid agreement but have never attended a meeting).

Seattle Municipal Archives was welcomed as the newest member.

The invitational letter template has been updated.  Potential members should be discussed with the board before current members make contact.  Gary will approach Seattle University Library again.

NEH Grant proposal

No new information is available.

Upcoming Meetings

August 26        Seattle Public Library (Jodee Fenton)

October 28      Wing Luke

December 2    Seattle Art Museum (Nick Dorman)

New business:  None

Meeting Adjourned at 11:35 AM

 The meeting was followed by a tour of the City of Lake Forest Park City Hall, Archives, and Police Department, led by Jennifer Martin.

Respectfully submitted:

Loretta Greene

 

Action Items

Laura and Stephanie:Revising the supply list, narrow down initial needs, and research and plan for two storage boxes. Prepare info for August 26 meeting.

Loretta: Research used Joboxes on Craigslist

Carol: Research small sheds as an alternative to the Jobox.

Gary: Contact Seattle University librarian for interest in membership